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Tenant Application Form


Lease Terms: Prior to completing the application we recommend that you review our lease terms.

Completing the Application: Please completely fill-out the application. A separate application must be submitted for each Adult on the lease or in residence. An adult is anyone 18 years of age or older.

Application Fees: There is a non-refundable $50 application fee per Adult resident.  Please pay your application fee online using a credit card, debit card or a PayPal account. We also accept cash, cashier's check or money order payable to Hoffman Realty LLC.

Pets: Some of our rental homes accept pets. Please click here for details about pets.

Questions about the Application and Application Process? Please contact the Hoffman Realty office in Tampa at 813-875-7474, Monday to Friday 9 AM to 5 PM.


Personal Info


(mm/dd/yyyy)
   
   

Prior Residence(s)

 

Employment

No Employment provided.
 

Pets

No Pets provided.
 

Vehicles

No Vehicles provided.
 

Background

 

Other Information

Legal

AUTHORIZATION: Applicant represents that all of the statements and representations are true and complete, and hereby, authorizes verification of the above information, references and credit records. Applicant understands that an investigative consumer report including information about character, credit history, general reputation, personal characteristics, mode of living, and all public record information including criminal records may be made. Applicant agrees that false, misleading or misrepresented information may result in the application being rejected, will void a lease/rental agreement if any and/or be grounds for immediate eviction with loss of all deposits and any other penalties as provided by the lease terms if any. Applicant authorizes verification of all information by the Landlord and/or Management Company. Applicant has the right to make a written request within a reasonable period of time to receive additional, detailed information about the nature and scope of this investigation.


ASSOCIATION APPROVAL: Where applicable, this application is subject to and contingent upon the applicant(s) being approved by the condominium/homeowners association. The applicant(s) will pay any non-refundable application fee required by the condominium/homeowners association and make application for association approval within 3 days from verbal and/or written approval of this Application for Residency. Occupancy shall not be permitted prior to association approval. In the event that the association, Landlord or Management Company does not approve the applicant(s), any rents and/or security deposits paid will be refunded to the applicant(s). Refunds are subject to applicant(s) funds having cleared our bank account. The non-refundable application fees paid to the association and to Management Company are not refundable under any circumstance.


NON REFUNDABLE APPLICATION FEE: Applicant has paid to Landlord and/or Management company herewith the sum of $50.00 per adult applicant as a NON REFUNDABLE APPLICATION FEE for costs, expenses and fees in processing the application.


DEPOSIT AGREEMENT: If the applicant is approved they shall place, within 1 business-day of approval, a HOLDING DEPOSIT equal to one full months rental fee (by Cashiers Check or Money Order Only) in consideration for taking the dwelling off the market. Applicant understands that the property is still available for rent or lease to another applicant until such time as a HOLDING DEPOSIT is received by Management Company and the Landlord and/or Management Company approve applicant. If applicant is approved by Landlord and/or Management Company and the lease is entered into and possession of the property is taken the HOLDING DEPOSIT shall be applied toward the security/damage deposit. If applicant is approved, but fails to enter into the lease after verbal and/or written approval and/or take possession after lease signing, the FULL HOLDING DEPOSIT shall be forfeited to the Landlord or Management in addition to any penalties as provided in the lease if the lease has been signed by the applicant. The HOLDING DEPOSIT shall be refunded only if applicant is not approved. Keys will be furnished only after lease and other rental documents have been properly executed by all parties, where applicable, applicant(s) have been approved by the condominium/homeowners association, and only after applicable rentals and security deposits have been paid. This application is preliminary only, in no way implies that a particular rental unit shall be available and in no way obligates Landlord or Management to execute a lease or deliver possession of the proposed premises.


RENTAL PROCESS AND APPLICATION DISCLOSURE


APPLICATION PROCESSING: Processing an application normally takes between 1-3 business days. In some cases, approval of Homeowner associations, condo associations, homeowners or unforeseen circumstances may require some applications to take longer. You will be notified immediately upon determination of approval or denial. All adult applicants, over the age of 18, must submit a fully completed, dated and signed rental application, along with the appropriate application fee.


APPLICATION SCREENING: Upon receipt of your application and application fee, you can expect and hereby authorize that we will (1) check your credit report; (2) check for any past evictions; (3) verify your employment, if applicable; (4) verify that you have income or assets sufficient to pay the rent; (5) verify your previous landlord references; and (6) perform a criminal background screening. We encourage you not to apply if you have bad credit references, have ever been evicted or have bad rental references.


For most properties a credit score of 650 or higher is required (a credit score of above 550 but less than 649 is contingent on landlord approval and likely additional security deposit). Within the past three (3) years credit history and/or court records must not contain bankruptcy filings, or any judgments, collections or liens for landlord or utility debt.


Court Records must not contain eviction filings within the past seven (7) years.


Employed applicants must have verifiable income either documented by their employer or by providing copies of six (6) current consecutive pay stubs. Self-employed applicants must provide their last two (2) years signed tax return and prior three (3) months business bank statements. Non-employed applicants must provide proof of income such as prior three (3) months bank statements showing regular direct deposits, or documentation indicating regular income OR documentary proof of sufficient assets.


Previous rental history reports from prior landlords must reflect timely payment, sufficient notice of intent to vacate, no complaints regarding noise disturbances or illegal activities, no NSF checks, and no damage to rental property or failure to leave the property clean and without damage when you left the property.


A Nationwide Criminal records search must contain no convictions for felonies, within the past seven (7) years for crimes related to drug manufacture, sale or distribution; bodily harm; or intentional damage or destruction of property (such as arson). A Sex Offender Registry Search must not show any record of sexual offenses.


Any exceptions to these criteria will need to be submitted in writing to Hoffman Realty for consideration. If approval is then given for such exceptions, additional security deposit, co-signers and/or additional higher rent may be required.


INCOMPLETE APPLICATIONS: Incomplete applications or applications submitted without the proper application fees will not be considered. Application fees will not be refunded for incomplete or inaccurate applications.


MULTIPLE APPLICATIONS: It is possible that Hoffman Realty may receive multiple applications from unrelated individual applicants on the same property at approximately the same time. If such is the case, we will process all applications for consideration as to what we and/or the owner (at our sole discretion) deem the best applications, which may not necessarily be the first application received. In such cases, more than one applicant may be approvable, however only one will eventually be approved. Because we represent the best interest of the rental property, we will accept the best application, which may not necessarily be the first application received. In order to evaluate the various applications it is necessary for Hoffman Realty to expend time and cost in credit reports, criminal reports, and other administrative cost, hence our policy that the application fee is non-refundable. If your application is approvable, but not the approved one for the property for which you are applying, you may consider applying for other available properties that we may have, without payment of an additional application fee.


PHOTO IDENTIFICATION: We require a valid and current government-issued photo ID (drivers license, passport or State ID).


PETS: No pets (with the exception of service animals) of any kind are permitted without the specific written permission of Hoffman Realty and additional $50 pet application fee, plus a non-refundable pet fee, usually $250 per dog and $50 per cat. Some properties may require higher fees or higher rent amounts. If a higher fee or rent amount is required, you will be notified at the time of the application. Due to insurance we cannot accept the following full or partial breeds: Akita, Alaskan Malamute (Malamute breeds), Rottweiler, Doberman, Pit Bull (A.K.A. Staffordshire Terrier), Bull Terrier, Wolf or Wolf hybrid, German Shepherd, Chow, Siberian Husky, Presa Canario and any others which may be listed in the landlords insurance policy.


HOMEOWNER AND CONDOMINIUM ASSOCIATIONS: Some Homeowner and Condominium Associations require a separate application and application fees. If this is the case, you must also apply separately to these homeowners or condominium associations and remit whatever other application and application fees that may be required. Approval by the homeowners or condominium association is a necessary prerequisite prior to occupancy.


APPLICATION APPROVAL: Once you have been notified of the approval of your application, you must place the holding deposit (cashiers check or money order only). Even if you have been approved, the property is available for rent until the holding deposit has been received. In the event that you fail to enter into the lease agreement or refuse to take possession of the property on or before your applied for beginning rental date, you shall forfeit these funds as liquidated damages.


Applicant understands that no rental property will be held vacant for more than 15 days, unless approved by Hoffman Realty, or required to allow time for Association approval.


PAYMENT OF FUNDS: All initial funds, which include the holding deposit, first months rent and pet fee, must be made by cashiers check or money order. Subsequent to these initial funds the monthly rent may be paid with a personal check or on-line through the Hoffman Realty renters portal.


We require a full months rent prior to move-in. If there is prorated rent, we will pro-rate the 2nd months rent, not the initial month.


PROPERTY ACCEPTED AS IS: All applicants must view the interior of the property before an application can be submitted. The property must be accepted in AS-IS condition before an application can be accepted, except where there is written agreement for maintenance or repair. Verbal representations are non-binding.


OTHER CONSIDERATIONS: Rents quoted are the rental amounts due if timely received (usually on or before the 1st of each month by 5:00 pm). If the 1st falls on a Saturday, Sunday or Legal Holiday, rent is due the previous business day by 5:00 pm) otherwise, the rent may be at least 10% more that month and possibly higher if rents are severely delinquent.


NON-SMOKING PROPERTIES: All properties are non-smoking, meaning smoking is not allowed inside the building. Smoking outside and on porches and lanais is allowed unless in conflict with community rules and regulations.


KEYS: will be released on the first (1st) day of occupancy as stated in the lease agreement. Request for keys earlier must be accompanied with additional pro-rated rent and must have Hoffman Realtys prior approval.


SECURITY DEPOSITS: Security Deposits are security for faithful performance by tenants of all terms covenants and conditions of the lease agreement. Tenants may not dictate that the security deposit be used for any rent due. Unless claimed due to a breach of lease terms or property damage, the security deposit is refundable to the tenants within 15 days after they move out of the property at the expiration of the lease term and return all keys to our offices.


MAINTENANCE AND REPAIR: When you rent a home from our company, we strive to ensure that all items are in good working order. Please report any maintenance or repair request during your first 7 days of possession, at which time you will be required to turn in a signed, move-in inspection form.


LEASING AGENTS: Leasing agents provide you access to preview our properties, to distribute rental information, applications, rental process and application disclosures. The rental agent may also submit your application to Hoffman Realty for processing. The rental agent is not authorized to negotiate on behalf of Hoffman Realty or the owner. Verbal representations are non-binding. Once your application is submitted to Hoffman Realty, the approval/denial and negotiation process (if any) will be handled by the Property Manager.


CREDIT REPORTS: We are not allowed to provide you with your credit report or tell you of its contents; however, if your application is denied, or we request a higher deposit due to information in your credit history, you may request a copy of your credit report from the credit reporting agency. We will provide you with an adverse action letter containing the contact information for the credit reporting agency. All information collected for the approval or denial of the application is considered confidential in nature and for company use only.


EQUAL HOUSING OPPORTUNITY: We are pledged to the letter and spirit of United States policy for the achievement of equal housing opportunity throughout the Nation. We encourage and support a program in which there are no barriers to obtaining housing because of race, color, religion, sex, handicap, familial status, or national origin. Hoffman Realty also does not discriminate based on age, parental status, sexual orientation and political ideology. All properties through Hoffman Realty are available on an equal opportunity basis.


ACKNOWLEDGMENT OF RECEIPT: The Rental Process and Application Disclosure is hereby made an integral part of the rental application. I/we do hereby acknowledge that I/we understand and agree to the terms of application and rental process as described herein. I/we further acknowledge that I/we have seen and previewed the rental property (both inside and outside) for which we are applying.


IMPORTANT NOTICE


FLORIDA LAW REQUIRES THAT REAL ESTATE LICENSEES PROVIDE THIS NOTICE TO POTENTIAL SELLERS AND BUYERS OF REAL ESTATE.


You should not assume that any real estate broker or salesperson represents you unless you agree to engage a real estate licensee in an authorized brokerage relationship, either as a single agent or as a transaction broker. You are advised not to disclose any information you want to be held in confidence until you decide on representation.


NO BROKERAGE RELATIONSHIP NOTICE


FLORIDA LAW REQUIRES THAT REAL ESTATE LICENSEES WHO HAVE NO BROKERAGE RELATIONSHIP WITH A POTENTIAL SELLER OR BUYER DISCLOSE THEIR DUTIES TO SELLERS AND BUYERS.

As a real estate licensee who has no brokerage relationship with you, Hoffman Realty, LLC owe to you the following duties:


1. Dealing honestly and fairly;

2. Disclosing all known facts that materially affect the value of residential real property which are not readily observable to the buyer.

3. Accounting for all funds entrusted to the licensee.


 


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